Summary of the April Eastland Board of Education Meeting
President Randy Hasken called to order the Regular Meeting of the Eastland Board of Education for April 17, 2013. The Board approved the Treasurer’s Report and the payments of all bills and claims for the month. They also approved the minutes of the March 20, 2013 Regular meeting.
During Board Input, members agreed on the criteria of scholarship, leadership, and citizenship in selecting recipients for $525.00 in Board scholarships to graduating seniors. They also noted dates for the Senior Awards and Scholarship Night (Wed, May 8), 8th grade promotion (Tue, May 28), high school Baccalaureate (Sun, May 19), and high school graduation (Fri, May 24). All of these events will start at 7:00 p.m. They also made plans for the last day breakfast for all staff scheduled for Thursday, May 30th, at 8:00 a.m.
During Communications, Dr. Hansen shared information on Eastland students who had work juried into the HCC Art Show, information from Eric Haan on the installation of an Internet access point/link with Eastland High School and the Lanark Public Library, a letter from the Illinois State Board of Education granting Eastland 6 cents more per reimbursable meal for complying with federal health requirements, and a thank you to the Sports Boosters for $14,800 in donations during the 2012-13 school year.
The Board heard reports on K-12 Art Indicators of Success, on district library services, and on professional development plans for the summer of 2013.
High School Art Indicators of Success for Grades 11-12 showed great success this year by meeting 4 of 7 goals, and one 98% complete, and another at 73%. The goal of “50% of students will have their work juried into the HCC Art Show and 5% will receive awards in that show” saw 13% of the entries receive an award, an unusually high success rate.
Grade school Indicators of Success include a pretest that will be given to all 3rd-5th grade students at the beginning of the year to see their knowledge of the art elements and principles of design. Projects will be given throughout the year to see growth and areas that they are weak in. An end of the year test will also be given to see growth made.
6th grade students will create a 1 point perspective or 2 point perspective composition, and 7th grade students will create a portrait with correct proportions.
Diann Cassens, Laurie Woessner and a group of volunteers are preparing for the move from three libraries to two for 2013-14. Mrs. Cassens has written a LSTA Back to Books grant that potentially could provide $4,500 for the purchase of books to meet the needs of 7th and 8th grades at the Eastland Jr. / Sr. High School. Eastland High School had a total of 1,160 circulations as of April 8, with over half of those being fiction selections. Eastland Middle School posted 18,172 circulations by that date. Over 62% of the middle school checkouts were fiction books, and a little over 25% were non-fiction books. Circulations remained steady at all libraries this year.
Superintendent Hansen presented a 3rd quarter budget report. He is projecting a deficit in the Education Fund for the year of between -$50,000 and -$150,000. The originally budgeted deficit for the year was -$110,000. Hansen reported that the District is currently about $300,000 short of reaching its budgeted revenues, and has exceeded budgeted expenditures primarily because of unanticipated special education costs for private services, and higher than normal costs for substitute teachers due to unanticipated extended absences.
The Board approved a motion to purchase two, 1-year old, 71-passenger buses with 2-camera systems from Central States Bus Sales in Hinckley, IL with the trade-in of buses #7 and #17 in the current fleet. The motion also approved doing so through a 5-year lease-to-own agreement with the Exchange State Bank of Lanark. The Board also approved a 3-Year Deficit Reduction Plan that outlines expenditure reduction steps they have taken, and others they plan to take through the conclusion of 2014-15. Superintendent Hansen projects the savings from those reductions to be approximately $600,000, but also estimates that the District will spend $735,000 in reserves during that same period of time due to declining revenues. The Board will implement the plan and evaluate it annually. If funding does not stabilize or increase, further reductions and/or increases in revenue will be necessary to balance future budgets. The deficit reduction plan can be accessed on the district website at www.eastland308.com.
Continuing in Old Business, the Board approved renewal of intergovernmental agreements with Chadwick-Milledgeville for shared transportation in 2013-14, and Pearl City for junior high football in the 2013 and 2014 seasons. They also passed a resolution for the sale of the Eastland Elementary Building and Grounds for a minimum price of $75,000.00. The timeline for the sale will be as follows:
April 19-May 14 - Advertise for sale
May 14 - Deadline to accept sealed bids, 3:00 p.m.
May 15 - Special meeting to open bids, 6:00 p.m. (prior to Regular Mtg. at 6:30)
May 16-June 18 - Evaluate bids, contact bidders, draft contract for sale of real estate
W, June 19 - Regular meeting to award bid, 6:30 p.m.
As a last item in Old Business, the Board considered a motion to approve the petition from Sterling CUSD #5 to withdraw from the Bi-County Special Education Cooperative effective July 1, 2014. The motion failed by a vote of 5-no, 1-yes.
The Board heard first readings of proposals for new co- and extra-curricular programs. Middle School teachers Bonnie Dertz and Josh Ehlers made a presentation on the Lego League, a robotics competition between teams of students from participating schools. Principal Burkholder made a presentation on a proposal to start Cross Country as a high school sport beginning in the fall of 2013. The original request came from parents Mike and Gloria Schmieder. Action on whether to start the new programs will be an agenda item in May.
The Finance Committee presented a proposal on school fees for 2013-14. They are recommending no increases in fees, except for the .10 cent annual increase in meal prices required until Eastland’s charge for school meals is equal to the amount reimbursed by the federal government for a free meal. Action to approve fees for 2013-14 will be an agenda item in May.
The administrators presented a proposal to discontinue the District’s practice of holding a formal Promotion ceremony at the end of 8th grade, effective in 2014. Action on whether to discontinue 8th Grade Promotion starting in 2014 will be an agenda item in May. The Board approved field trip requests for students to attend the SADD (Students Against Drunk Driving) state conference, and the Illinois State Student Council Convention. As a final item in New Business, the Board approved a request for Booster Club Sponsorship of the non-school, Eastland Youth Football program for the 2013 season.
After public comment, the Board approved a motion to enter closed session at 8:37 p.m. to discuss:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2(c)(1); and The placement of individual students in special education programs and other matters relating to individual students.
The Board exited closed session at 9:30 p.m. and approved the following actions:
Approved and accepted the resignation of full-time certified teacher Ayn Coleman at the conclusion of the 2012-2013 school year.
Approved and accepted the irrevocable notice of intent to retire of full-time certified teachers Michael Geerts and Kristy Pierce at the conclusion of the 2015-16 school year per the terms outlined in the currently effective collective bargaining agreement
Approved and accepted the irrevocable notice of intent to retire of full-time principal Darcie Feltmeyer at the conclusion of the 2015-16 school year.
Approved a resolution authorizing the re-assignment of nine non-certified employees.
Approved an extension of the multi-year performance-based contract for principal Darcie Feltmeyer for the 2013-14, 2014-15 and 2015-16 school years as follows:2013-14, 3% increase; 2014-15, 3% increase; 2015-16, 4% increase.
Approved assignment of Principal Darcie Feltmeyer as Director of the Early Step Pre-School Consortium for the 2013-14 school year, contingent on approval of the Carroll County Pre-School Consortium’s application for the state pre-school grant.
Approved increases non-certified salaries for the 2013-14 school year ranging from 2% to 3% based on market trends, job performance ratings, and changes in responsibilities.
Approved increases of .50 cents/hour for custodian and teacher aide salaries for 2013-14.
Approved the hire of Galen Wirth as Summer Driver Education teacher for the summer of 2013.
Approved the renewal of Ed Nelson to maintain fields and grounds for summer of 2013 through spring, 2014.
Approved the resignation of Kyle Todd as the 8th grade Girls’ Basketball Coach for the 2013-14 school year.
Approved a motion to continue posting a vacancy for an Assistant High School Volleyball Coach for the 2013 season.
Approved a motion to continue posting a vacancy for a Head High School Scholastic Bowl Coach for the 2013-14 season.
Approved a motion to post a vacancy for 7th grade Girls’ Basketball Coach for the 2013-14 school year.
Approved a motion to post a vacancy for High School Fall Musical Director for 2013-14.