Minutes of the Village of Milledgeville Regular Board Meeting
Unapproved Minutes By Christine Ottens, Village Clerk
The Board of Trustees held a Regular Board Meeting at the Village Hall in Milledgeville on June 17, 2013, at 7:30 p.m. Galen Wirth Called the meeting to Order at 7:30 p.m. and Roll was taken. The following Trustees responded as “Here”, Bill Stage, Gene Behrens, John Helms, Wayne Sprecher and Stan Eads.
Others present Kelsey Hayen, Kristen Geary, Kaylee Hayen, Liz Bryant, Bry Flynn, Jenna Bibler, Breyana Henson, Taylor Grenoble, Shannon Graf, Allyson Bush, Morgan Adolph, Courtney Swalve, Brad Grenoble, Joe Leddy, Jodi Flynn, Jason Sword, Tracy Lovelace, Greg Miller, and Jim Haag.
Business from the Floor: Jason Sword and Tracy Lovelace were present and questioned the $100.00 bill they received from the Village for mowing. Their property’s grass was measured at 21 inches and Greg went over it three times before it was done. Christy had tried to call them but the number she had listed for them was incorrect. They wondered what the ordinance was in Milledgeville for mowing and billing residents.
Chief Jim Haag stated that we normally try to contact residents to get it taken care of. If we can’t contact them we red tag the door and they have one week to take care of the problem. If they still haven’t taken care of it we then bill them and do it ourselves. Jim stated that if we send a letter it has been his experience they say they did not get it and if we certify it they simply don’t sign for it. He said there is really no good way to do it.
After some discussion, the Board decided that we have never had this problem before with them and they weren’t notified properly so we would wave the bill this time. They thanked the Board.
There was no new information on the Industrial Park at this time. There was no new information on Dollar General at this time.
Galen asked the Board if they had decided what they wanted to do about the water bills that aren’t getting paid and water is getting shut off. Stage said he thinks we should treat homeowners and renters the same and some discussion was had about what to do.
The final say was that Christy is to type up a paper stating that if, we shut water off, in order to get the water back on the resident will have to pay a $50.00 turn on fee, the bill that is past due and the total water usage up to that point. That means Greg or Jeff will read the meter and the past due balance, the $50.00 fee and about two more months of water usage will be charged before the employees are allowed to turn on the water. Christy will get something typed up for handing out to people if they question it.
Greg Miller told the Board that the EPA had done an audit on the Village and there were three things we had to correct. The first was to secure an operating permit in writing from the EPA for the water tower. Greg said some numbers were incorrect on the last one so we fixed the problem and received the operating permit today in the mail. The second issue was back-up pumps for the current pumps we have. Greg said they have been ordered but are not here yet. The third issue was the Cross Connection Controls at the businesses in town. Greg said Most Plumbing will be here on the 19th and 20th to do the testing so we will be in full compliance by the 30th of the month.
The next item on the agenda was a “Key to the Village” for the 2013 MHS Girls Softball team for winning first in State at the Tournament. Galen and the Board congratulated the girls on their amazing achievement.
Christy said the Village received an application for a State of Illinois WEX card for fuel. The Village, if they chose this card, will receive 1.05% back on each dollar of fuel we purchase from Casey’s or F.S. in town. We currently get a discount at Caseys but not at F.S. motion was made by Helms, sec. by Eads, to apply for this card. Motion carried by Roll Call vote (5-0).
Christy was contacted by a person who asked about the Village’s website. She said she maintains websites and charges $10.00 per month. The Village was not paying someone to do it and after some discussion, the Board felt $10.00 was a good price and we could afford it. Christy is to contact this person and see if she is still interested in doing this.
The Prevailing Wage Ordinance was next on the agenda. motion was made by Stage, sec. by Behrens, to approve the Ordinance. Motion carried by Omnibus Vote (5-0).
The next item was passing a resolution to allocate MFT funds to use on improvements for Main Ave. motion was made by Stage, sec. by Helms to approve using the MFT Funds for this project. A Roll Call vote was taken and passed (5-0).
Committee Reports: Geirnaeirt was not present and Eads had nothing at this time.
Stage said there is a hydrant on Main Street that is leaking. They tried to repair it but could not fix the problem. We will install a new hydrant hopefully on June 25 and that will solve the problem.
Any Other Business: Galen reminded the Board that there will be another meeting tomorrow at 7:30 p.m. with Matt Keegan. We will find out what the Dollar General Store would like as TIF incentive to come to Milledgeville.
Galen ext informed the Board that Bill and He had met with Mark Kelsey and Gene Johnson about Old Mill Street and the washboard effect that is happening there. The discussed possible items that may be making it happen but basically, no one know for sure. Gene said his company can come in and do another layer of tarring and chipping. The cost for tar and chips will be $8940.00 but that does not include labor and may not take care of the problem. He said there is a broom that he has seen used and that may help also. It smoothes out the coat of tar when it is laid and that may be the thing to try also. Eads questioned the year warranty that we have on the street and wondered why this is not included. He was told that we bid out for an A-2 road and that is what we got. Greg said three coats normally last 5 years. Stage said now that they are aware of the problem we don’t have to worry about the year warranty on this issue. Galen said he will contact the Pepins’ as they said they would help if they can. Stage said that Kelsey is in town, as promised, taking care of some dirt work today. He said the area on Hager and that area by the park were being worked on.
The last item Galen had was that he was contacted by Mike Mudge, the gentleman who did the Village’s electric aggregation. Com-Ed is dropping their prices so the Village will be paying more through the current company. Mike said the clause we put in the contract states First Energy Services will match the price or let us out of the contract. Mike will be in Milledgeville tomorrow to go over the options with Galen. He did tell Galen that, as a Village, we have saved $70,519.00 in 23 months. There are 360 households on the aggregation so each home has saved approximately $8.51 per month or $102.12 a year.
With no further business, motion was made by Helms to adjourn at 8:23 p.m. Motion carried.