Village of Milledgeville Considers
Easements and Waste Removal Contract Extension
Unapproved Minutes Taken by Christine A. Ottens, Village Clerk
A Regular Board Meeting of the Village of Milledgeville was called to order on Monday, Aug. 19, 2013 at 7:30 p.m. in the Village Hall. The Pledge of Allegiance was recited and roll was called with the following Trustees present: Stage Stage, Gary Geirnaeirt, Gene Behrens, John Helms, Wayne Sprecher and Stan Eads. Others Present: Village President Wirth Wirth, Otto Wagenknecht, Joe Kelly, Wiersema Wiersema, Stage Schryver, Greg Miller and Jim Haag.
The Board approved the 8/5/13 minutes, paying current bills, and to accept the Treasurer’s Report. Clerk Ottens pointed out that after this next payment, the general fund will owe the water and sewer fund $74,500.00 and the Village Police car fund will have $18,023.16 in it.
Wirth said the Village does not own four feet in front of each business on Main Ave. so he said Mike Leslie (Willette Hofmann) will be getting easements from each building owner. Jim Haag asked again, why is the Village paying to have work done on properties that aren’t ours? He said, as a taxpayer, he doesn’t think we should be spending taxpayer money to do work on private property when we can’t even help the Farmer’s Elevator with their problem.
Wirth said we can discuss that when Sharon Pepin (Community Planning & Funding) is here. Haag asked if the federal grant is even allowable to be used on private property. Wirth said that is why we are getting the easements.
Wirth had talked to Matt Keegan earlier in the day and said at this time Matt had no new information on the Dollar General Store and the Redevelopment Agreement.
Wiersema Kelsey was in town last week trying to roll the washboard effect out of Old Mill Street. It did not work. Wirth said there are air pockets in the road and no one can figure out how they got there. Matt Keegan had told Wirth we need to make a decision pretty quick about proceeding with it legally. He asked the Trustees if they wanted him to contact the lawyers. Stage said we may need a new engineering firm if no one can figure the problem out. Wirth will contact the lawyers.
The Milledgeville Farmers Elevator had representatives here to discuss their parking lot problems again. Stage said we would like to help them out but dollar-wise it makes no sense. If they took any money for help from the Village, they would then have to pay prevailing wage.
Behrens feels there should be something the Village can do to help. Stage said the elevator paid for it the first time; he wondered why they are asking for help from the Village now. Haag said before it was a grass ditch, and the elevator didn’t want that.
Stage asked what happens if they put this swale in and all the water then runs over the neighbors drive and the next drive. The water needs to go somewhere, and who will be the next person that has water problems. He again said, when they put in such a big paved area, they should have put in a retention pond. All that water has to go somewhere.
Otto Wagenknecht was present and said that they are planning on doing most of the work themselves. Stage said we could possibly take our [maintenance crew] from their work and they could tear out the part that needs to be removed. Otto said they have someone that is going to do that for them already. Stage said he can send the [Village crew] down to make sure that they have any help they may need in the construction process. Stage said he would be around also.
They again were reminded that there is a sewer line that runs under where they want to put the swale and if we ever have to repair the sewer there, we are not responsible for pouring concrete there again. Haag said they will have to sign a waiver stating that but they do not need a permit for any of the work.
Wiersema (Waste Service, Inc.) was present. He first thanked the Village for the business we have given him and informed the Board that the contract will be up in November of this year. He said that in April of 2008 the price for pick-up at $7.70 per home for 503 homes per month. At that time, Ottens averaged out the homes that actually had garbage pick-up and the number contracted had dropped from 503 to 480 homes per month.
What Wiersema was proposing was the Village contract be extended for another three years. For the first year the price will remain the same. In November of 2014 the contract price will be raised $1.30 per household per month. It will be $9.00 and will remain at that price for the following year also.
Wiersema said they are still using a single axle truck to help with wear and tear on the roads and they have the same employees who are familiar with the homes in town. If the Village has any problems, Ottens will contact them and the problem is solved by Thursday at the latest. They do the Spring Clean Up as always and pick up the cans on Main Avenue as scheduled.
Stage said we need to consider their service also. They are very easy to work with. Geirnaeirt pointed out that he is a local business also. Stage said we need to add this to the next agenda. Wirth asked if Wiersema would get a contract for the Trustees to look over and we will decide at the next Board Meeting.
Wirth informed the Trustees that Ottens had been contacted by Frontier Communications about a lower rate for our phones. We currently pay $190.00 per month and he thinks we can lower it $15.00 per month and save $180.00 per year. Ottens is to get more information on that plan.
Wirth received a letter from Sharon Pepin that a Legal Service Agreement needed to be approved and signed by the Trustees and Wirth. Ottens read the contract but the Trustees questioned why we need it. It states that the Village needs to retain legal council for the grant and it was pointed out that we have never needed it before so why now?
Haag asked if we are paying legal advisors, do we still have to pay Sharon Pepin. Wirth said that apparently a Federal Grant requires a lawyer. The Trustees said they want to talk to Pepin before they pass it. They want to know why this is different from every other grant, and asked that Pepin come to the next meeting.
The Carroll County Senior Citizen Board was next on the agenda. Wirth said Ottens was notified that each town is to have two representatives on the Board and Milledgeville currently has only one. The one that is remaining would like off the Board. Ottens said she has talked to a resident and she sounds interested. She is going to contact the Vice Chair of the organization and see what she can find out.
Wirth wanted to remind everyone that the next meeting will be on Tuesday, the 3rd of September, not Monday, as it is Labor Day.
He also wanted the Trustees to think about using the money we get from the Video Gaming Tax to pay off the water and sewer loan a little faster.
Wayne Sprecher asked Jim Haag how much a new police car would cost. Haag guessed around $24,000.00. Haag said the Crown Victoria is no longer available, and Ford and Chevy have police cars but they are both currently having issues. He said he doesn’t want a truck or SUV because of the bad mileage they get. He said that is why he waits a year or so; they will have the bugs worked out of them hopefully soon.
Greg Miller wanted to remind the Trustees that the ton truck won’t last forever.